How To Draft A Letter
How to draft a letter/ Demand Letter/ Resignation Letter/ Cease And Desist Letter. The format of letter writing is very important in the normal course of life.
Come across unique problems of writing a letter to different people of the different spheres of life. Sometimes you have to address your boss for any issue and sometimes you have to address your father, mother or a friend to address any greetings, condolence or any other problem.
If you are a member of any organization and you’re going to apply for a leave, then you can also address the head of your organization in the letter’s shape. Similarly, if you are having problems with the government, then you can even write a letter to the head of the state about your problems and getting relief for the people in the shape of a letter.
So from the above discussion, it is very much clear that you will need a proper writing letter expertise. Normally some argue only a student would need to write a letter and should know the technique of writing a letter. But this concept is deceptive and need to change your mind.
The letter opening is very important and we should understand the different types of letter and their formats. We should be very much clear in your mind about the manner in which we should address the recipient.
So it is very important to write a letter in English and you have to become a good narrator of the story in the shape of writing a letter. The story doesn’t mean that you are going to write a short story. But the story here means that you will represent your thoughts in the Representation’s shape. With intimidation, untrue facts or inappropriate representation, you can face the consequences of it.
There are two types of letters which can be called as formal and informal letters.
The formal letters mean a letter in the shape of writing to your friend or a person who does not relate to any official business or designation.
The formal letter will include a letter to the head of the organization or government or to another person who holds any office, and the letter relates to any contractual or official obligation.
Now, we shall guide you step by step to How to draft a letter.
Firstly you have to write Your address including the full address with zip code and mailing address at the end on the upper left corner.
Write the date like January 1st, 2020.
Leave a line.
Write the full address of the person/ organization whom you are writing the letter with zip code and mailing address.
What is Salutation in a Letter? Now you address the recipient very respectfully. It is always very important because if you are addressing your senior or a boss then you should be very respectful. The manner of your addressing should start with the ‘Sir’ or ‘Respectfully Sheweth’ (HOWEVER we use it FOR THE COURTS). If you’re going to address any friend, then you can address him with his name like Deaf Smith, Dear Mr. Anderson, Dear Ms. Josephine, Dear Mrs. Andrew with a comma at the end of an informal letter and semicolon for a formal letter. We also call it the salutation and in a formal letter, you can start in a generic term like “To whom it may concern” or dear Mr. Qasim with a semicolon. How to draft a letter/ Demand Letter/ Resignation Letter/ Cease And Desist Letter.
Is also very important to mention that MS Josephine is used for the Unmarried lady and Mrs used for married women. if you are addressing any woman and you don’t know whether she is married then you would write as MS Josephine instead of writing Mrs. Joseph, no matter if you know her age even. So, Ms stands for Miss.
Then, you will make another space.we will call this as a ‘body’ of the letter. You should start in a very impressive and comprehensive manner. In your representation, you must not write something irrelevant or invaluable which can harm your actual spirit of sending a letter. You should also be very careful that you should not be offensive. And if you are going to write a legal letter, then you should not intermediate the person to whom you are writing the letter.
How to draft a letter/ Demand Letter/ Resignation Letter/ Cease And Desist Letter.
If you’re going to write a letter in the shape of any notice or any reminder letter in case of any compensation, then remind all the facts to the recipient and summarise your whole suggestions and request in that letter. For example, if you are going to write a cease and desist letter then summarise your request in the shape of writing a comprehensive act by the recipient to cease and desist any activity. This may be any action that is going to harm your normal course of life for business. You can also refer to any agony, pain, suffering in the recipient’s shape’s activity and claim for compensation through this act. In this notice, you will also give the reference of 15 days for the response of the cease and desist letter, otherwise you can claim for any civil suit for that wrongful activity against the recipient.
Sometimes, you need to attach some type of files, pictures and other letters. you can refer those documents as ANNEXURES, ENCLOSURES and mark them as A,B,C respectively.
Close your letter in a very harmonized manner and write a complimentary line at the end of the letter because it will represent your inner thought. In case of a legal letter, you can also write that you are not going or willing to enter any litigation. And, if your demands are going to be fulfilled, you can also give a specific time frame to the recipient to fulfill your desired action. You can also refer that you are anxiously waiting for his kind response.
End your letter with Yours Sincerely, Regards and with any other appropriate respectable remarks.